Certificate of Eligibility is one of the qualifications standards for a position in the Philippine government. This certification can be claimed by Civil Service Pro and Sub-Pro passers. To check if you passed the exam, see How to Check Civil Service Exam Rating Online (CSE-PPT) 2023.
Certification of Eligibility for Career Service Professional is also known as Second Level Eligibility, while Career Service Sub-Professional is First Level Eligibility. There are two types of Certificate of Eligibility (COE):
- (1) Temporary COE - is free of charge and given to all civil service exam passers. Temporary Certificate of Eligibility is printed on CSC letterhead, is valid for 2 years from the date of issuance, and cannot be authenticated.
- (2) Regular COE - is NOT FREE of charge. It costs 100 Pesos. Regular Certificate of Eligibility is printed on security paper, which can be authenticated and has no expiration. It's usually preferred by government agencies. Authenticated copy of COE costs 50 Pesos.
Please note that there is no deadline for claiming your Certificate of Eligibility. You may claim it even if the exam was years ago.
Here are the requirements for claiming your Certificate of Eligibility
Listed below are the documents required by the Civil Service Commission (CSC) for CSE-PPT exam passers to claim their Certificate of Eligibility, temporary or regular.
Requirements for Temporary COE
Temporary Certification of Eligibility (printed on CSC letterhead, free of charge) for passers of the August 20, 2023 CSE-PPT shall be issued through the CSC Regional/Fields Offices by December 4, 2023.
PASSERS ARE STRONGLY ADVISED TO VERIFY/CHECK FIRST THE AVAILABILITY OF THE CERTIFICATION BEFORE GOING TO THE CSC REGIONAL/FIELD OFFICE. To know the contact number or email address of your respective CSC Regional/Field Office, just visit the Civil Service Commission website through this link (https://www.csc.gov.ph) and click the "Regional Offices" menu.
Passers must personally claim their Certification of Eligibility at the CSC Regional/Field Office concerned. Representatives are not allowed to claim on behalf of the passers. In claiming the Certification, passers must present the following items:
1. At least one of the following accepted ID cards, which is preferably the same ID card presented during the filing of your application and is preferably valid (not expired) upon claiming the Certification:
- Driver's License/Temporary Driver's License (LTO O.R. must be presented together with old Driver's License; O.R. alone is not allowed)/Student Driver's Permit
- Passport
- PRC License
- SSS I.D.
- GSIS I.D. (UMID)
- Voter's I.D./Voter's Certification
- BIR/Taxpayer's I.D. (ATM type/TIN card type with picture)
- PhilHealth I.D. (must have the bearer's name, clear picture, signature, and PhilHealth number)
- Company/Office I.D.
- School I.D.
- Police Clearance/Police Clearance Certificate (with picture)
- Postal I.D.
- Barangay I.D.
- NBI Clearance
- Seaman's Book
- HDMF Transaction Card
- PWD I.D.
- Solo Parent I.D.
- Senior Citizen's I.D.
- CSC Eligibility Card (note: Implemented only starting with the May 3, 2015 CSE-PPT)
- Philippine Identification (Phil ID) Card
- Alien Certificate of Registration Identity Card (ACR I-CARD)
Notes:
- All other I.D. cards not included in the above list shall not be accepted.
- Photocopy only of I.D. card, or cellphone photo of I.D. card, shall not be accepted.
- As a last resort, an expired I.D. card may be presented for claiming Certification, provided that the expiry date of the I.D. card is within the preceding months of the year reckoning the date of claiming of Certification.
2. Application receipt and/or CSC Official Receipt, if available.
Requirements for Regular COE
Passers may also opt to apply for regular Certification of Eligibility printed on security paper. The regular CoE costs Php 100.
Please note that applying for regular Certification has a different set of requirements and procedures. Please verify with the CSC Regional Office concerned or secure the requirements from the CSC website, www.csc.gov.ph.
The requirements are updated from time to time. You can at least prepare the following requirements.
1. At least two (2) of the following accepted I.D. cards, which must be valid (not expired) upon claiming the Certification:
- Driver's License
- Passport
- PRC License
- SSS I.D.
- GSIS I.D. (UMID)
- Voter's I.D./Voter's Certification
- BIR I.D. (ATM type/TIN card type with picture)
- PhilHealth I.D. (must contain the holder's name, clear picture, signature, and PhilHealth number)
- Company/Office I.D.
- School I.D.
- Police Clearance/Police Clearance Certificate
- Postal I.D.
- Barangay I.D.
- NBI Clearance
- Seaman's Book
- HDMF Transaction Card
- PWD I.D.
- Solo Parent I.D.
- Senior Citizen's ID
- Phil ID
- ACR I-Card
Notes:
- Any other ID card not included in the above list shall NOT be accepted.
- If the ID does not have a date of birth, please bring the original Birth Certificate (PSA copy or LCR copy); if married, the original and photocopy of the marriage contract.
- If the requesting party works/lives abroad: a copy of passport and copy of 1 valid I.D. (duly authenticated by the Philippine Embassy or Consular Office)
2. Application receipt and/or CSC Official Receipt, if available.
3. One (1) piece 1 x 1 picture with name tag and signature. (If you still have the photo attached to the claim stub, you can still use it.)
- Signature must be on top of the printed name.
- Photo should have been taken within three (3) months prior to the filing of a request for Certification of Eligibility
- Scanned, computer-generated photo/name/signature will not be accepted.
4. Properly filled out the Eligibility/Examination Records Request Form (ERRF) and Declaration Form (DF). These forms are available at the CSC Regional Offices and CSC website (https://csc.gov.ph/downloads/category/362-request-for-eligibility-examination-records).
5. Php 100 for the certification fee.
Special requirement for women who married after taking the examination:
- PSA-Issued Marriage Contract
If the request is filed thru a representative, here are the additional requirements:
- Authorization Letter or Special Power of Attorney (SPA)
- 1 valid I.D. of the representative
Note: The CSC Regional/Field Offices may require additional document/s as necessary to establish the identity of the passers.
Step-by-Step Procedure for Issuance of Certificate of Eligibility
UPDATE: CSC Regional Offices have implemented an online scheduling/appointment system for issuance of certification of eligibility. Therefore, passers who want to request their COE must book an appointment first. For the link to the online appointment system, you may visit the official Facebook page of your respective CSC Regional Office.
You can get your Certification of Eligibility in roughly 30 minutes:
Step 1. Fill out the Eligibility/Exam Records Request Form (ERRF) and Declaration Form (DF). The ESD personnel will receive/review accomplished ERRF and DF and issue the Order of Payment (form) for about 1 minute.
Step 2. Wait for the request to be processed for about 26 minutes. Here are the details of the process: (1) The ESD personnel will verify/validate data and information based on the records for about 15 minutes. (2) If the record is accurate, encode examination and personal details and print certification within 5 minutes done by ESD personnel. (3) The ESD personnel will review data/findings and affix initials on the file copy of certification within 3 minutes. (4) The Director will affix his/her signature on the certification. (5) The ESD Personnel will photocopy the certification and Identification Cards. (6) The ESD personnel will issue an order payment and advise the client to pay at the Cashier.
Step 3. Pay PHP 100 to the Cashier. The Cashier will process the payment for about 1 minute and issue an Official Receipt.
Step 4. Present the Official Receipt (OR) and affix your signature on the release portion of the ERRF or file copy. The Examination Services Division (ESD) personnel will then release the Certification of Eligibility with a processing time of about 2 minutes.
Note: The 30-minute processing time is for one client being served at one time. The time is extended when there are two or more clients.
Claiming of Certification of Eligibility in another CSC Regional Office:
According to the Civil Service Commission, Civil service eligibles may now request and secure their Certification of Eligibility (COE) and its authenticated copies in any of CSC's 16 Regional Offices regardless of their place of examination, thanks to the Internal Civil Service Eligibility Verification System (iCSEVS). The iCSEVS allows CSC-authorized verifiers to easily and quickly verify civil service eligibilities from an integrated database composed of passers of Career Service Pen and Paper Test (PPT) and Computerized Examinations (COMEX) and those granted special eligibilities under special laws and CSC issuances.
On the other hand, passers who currently reside in or have moved to another region or in remote areas within the same region can claim their Certification of Eligibility in person at the nearest CSC Regional or Field Office (conduit CSC RO/FO) based on their place of residence or work. They must submit to the original CSC RO a written request, asking to forward the COE to the conduit CSC RO or FO where they would like to claim the document and cite the reason for such request.
Forms: Eligibility/Exam Records Request Form (ERRF) and Declaration Form (DF)
Note that the ERRF file also came from the Official CSC website. It's just uploaded to a third-party file hosting server, so in case the CSC website is down, you can download the ERRF file here.
According to Civil Service Commission — The successful examinees at the professional level may be appointed to "both first level (clerical) and second level (technical) positions in the government, including executive/managerial positions in the second level, provided they also meet the education, experience, training, and other requirements of the positions.
Meanwhile, those who passed the exam at the SubProfesssional level — may be appointed only to first-level positions in the government.
Both the Professional and SubProfessional eligibilities are appropriate to positions that do not involve the practice of a profession and are not covered by special laws.
Here are the benefits of being a civil service passer. If you are currently employed as a job order/contractual/casual/special project work in a Government establishment, there is a higher chance to get a permanent job or become a regular employee in that office and thus gaining promising privileges and benefits like salary increases, employee leaves, bonuses, gifts and incentives, and promotions.
Are you one of the civil service passers and want to work in the government? Check the latest job vacancies in different government agencies at these websites:
- www.csc.gov.ph/career
- www.jobstreet.com.ph/government-jobs
- www.kalibrr.com/discover/industry/govph
Do you have any concerns about claiming your Certification of Eligibility? Let us know in the comment section below.
Sources: csc.gov.ph and www.facebook.com/PhilippineCivilServiceCommission
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